Privacy Policy
Updated on August 1st 2025
This Privacy Policy outlines how we collect, use, store, and protect your personal information when you use our website. It also explains your rights and the choices you can make about your data.
Who We are
The Mawazo Institute is a registered 501(c)(3) non-profit organisation in the United States of America. At the Mawazo Institute, we handle your data with the same care we would want for our own information. This policy explains what information we gather, why we need it, and how we put it to use.
About our Site
We control our Websites, and we are responsible for your personal information. Our Websites may contain links, functional add-ons, and applications controlled by third parties allowing you to access their sites or sharing your data collected by them with us. We do not control these websites or their privacy policies. We encourage you to ensure they have a privacy policy which will confirm your privacy is ensured.
Website: A Website is a collection of web pages on the World Wide Web with a common domain name, or web address.
Data: Data, in this context also referred to as Web Data, refers to information gathered from websites and applications from internet users.
Device: Device, a shortened form of Internet Device, is any electronic device that can connect to the internet, including but not limited to a smartphone, laptop, and desktop computer.
Service: A Service, also referred to as a Web Service, is a set of open protocols or standards, that allow for information to be exchanged across different applications or systems.
Cookies: Web cookies, also known as Internet Cookies, or simply Cookies, are text files of small pieces of data, sent by a website to a user’s internet browser.
How your Personal Data is Collected
Data Collection
We may collect personal information about you, including but not limited to:
- Name
- Email address
- Phone number
- Postal address
- Payment information
We do not to collect any sensitive personal information such as your biometric information, sexual orientation, or medical history, and any such information is shared solely at your risk and discretion.
We may also collect information about how the Website is accessed and used and in order to manage the security of our site, including:
- Log data (e.g., IP address, browser type, pages visited)
- Device information
- Location data
- Cookies and other tracking technologies
Before sharing any other person’s personal information with us, you must inform them, allow them to review the information you wish to share, and obtain their consent prior to sharing their information with us. You confirm that you are authorised to share any personal information before sharing it with us, either by the owner, or the applicable law that allows you to do so.
You may not be able to edit your personal information once shared with us, but you can let us know what information you need us to change.
The Legal Basis for Processing your Data
Information Use
We use your information to:
- Keep your account running smoothly
- Process your requests and transactions
- Fix technical issues
- Make our Service better
- Keep you informed about important changes
- Protect against misuse of our platform
Communication
We may communicate our activities with you if you have previously requested information from us, reached out to us, or signed up for alerts on any of our activities. You may opt out of receiving any communications from us at any time.
We WILL NOT:
- Sell your personal information
- Use your data for purposes you have not agreed to
- Keep your information longer than we need it
Data Retention
We will only keep your personal information where we believe it is necessary or advisable for us, to the extent permitted by law, and further considerations which include, but are not limited to:
- Amount, nature, and sensitivity of your personal information
- Any risks or harm from unauthorized use or disclosure
- The purposes for which we collect your personal information
- Any applicable legal, regulatory, tax, accounting or other requirements
Transfers outside of Kenya
We will ensure that your personal information is only transferred to jurisdictions that offer a similar degree of protection and at least one of the following instances:
- If there are appropriate safeguards in place with respect to security and protection
- The jurisdiction has an adequate level of protection of your personal information
- If it is necessary to perform obligations under your contract with us or our data processor
- We have obtained your consent to share any of your sensitive personal information
Data Security
Your data security is fundamental to our operations. We protect your data and ensure your information remains scrambled and unreadable to unauthorized parties. Access to user data within our organisation operates on a strict need-to-know basis.
Your Rights
Your data belongs to you, and we have built our systems to reflect this principle. You can:
- Access your personal information
- Correct or delete inaccurate or incomplete information
- Request deletion of your information
- Object or restrict processing of your information
- Withdraw consent
You can reach out to us to exercise any of the above rights by contacting us at any time at [email protected].
In order to comply with your decision to withdraw your consent or restrict processing of your information, we may be required to restrict access and functionality of our Website.
Children’s Privacy
Our Website is not intended for use by children under the age of 18. We do not knowingly collect personal information from children. If we find we have accidentally collected information from someone under this age, we will delete it.
How We Use Cookies
We use cookies and other tracking technologies to keep our Service working properly and understand how people use our Website. The cookies do not help us identify you.
You have the right to decide whether to accept or reject cookies and track operations. If you choose to set your web browser controls to reject cookies, you may still use the Website, though your access to some functionality and areas of our website may be limited.
Data Sharing and Disclosure
We only share your information when:
- You give us permission
- We need it from service providers (like payment processors or email services)
- The law requires it
- It is necessary to protect our users or our rights
Changes to this Privacy Policy
We make changes to this Privacy Policy from time to time. We will notify you of these changes by creating a new Privacy Policy on this page and updating the “Last Updated” date.
Contact Us
Questions or concerns about our Privacy Policy? Reach out to us at: [email protected].